HIMSS 2027 Booth Setup Guide | AppleDisplays
HIMSS 2027 Booth Setup Guide
HIMSS runs March 08-12, 2027 at the Venetian Expo in Las Vegas, NV. With approximately 35,000 attendees and 1,300+ exhibitors, it's the premier health information and technology conference. This guide covers what you'll spend on a booth, what kits work for the show floor, and the full week-by-week prep timeline.
Quick Facts: HIMSS 2027
| Dates | March 08-12, 2027 |
| Venue | Venetian Expo + Caesars Forum |
| Location | Las Vegas, NV |
| Expected attendance | ~35,000 |
| Exhibitor count | ~1,300 |
| Move-in dates | March 05-07, 2027 |
| Drayage (advance warehouse) | $116/cwt (200 lb min) |
| Drayage (showsite) | $168/cwt |
| Standard booth electrical (5 amp) | $180 |
| Internet (basic wired) | $1,395 |
| Industry | Healthcare IT |
| Official site | https://www.himssconference.com/ |
How Much Does a HIMSS 2027 Booth Cost?
Real exhibitor cost (booth setup only, not including show fees, drayage, or labor). Custom builds quoted by traditional vendors compared to tool-free portable kits from AppleDisplays:
| Booth Size | Custom build (incumbent vendors) | Tool-free kit (AppleDisplays) | Setup time |
|---|---|---|---|
| 10x10 inline | $8,285 - $18,642 | $1,500 - $3,500 | 10 minutes |
| 10x20 inline | $15,535 - $36,250 | $3,500 - $7,500 | 15 minutes |
| 20x20 island | $46,607 - $124,285 | $19,000 - $42,000 | 30 minutes |
Drayage math for HIMSS: A typical 10x10 setup ships ~150 lbs. At Las Vegas's advance rate of $116/cwt with a 200 lb minimum, you're looking at $232 minimum drayage just to get your booth from the dock to your space. Showsite drayage at $168/cwt adds another ~50%. Tool-free kits ship via FedEx Ground direct to advance warehouse — you pay shipping, not drayage, on most major US convention centers.
Recommended HIMSS Booth Setups
Browse setups that fit HIMSS attendees and venue constraints. Each links into the Booth Builder with your show pre-selected:
Week-by-Week HIMSS 2027 Prep Timeline
- 12 weeks out (December 14, 2026): Lock booth size, sign show contract, kick off design + display order. Get your quote in 5 minutes if you haven't.
- 10 weeks out (December 28, 2026): Finalize graphics design and approve printer proofs. Order any custom signage.
- 8 weeks out (January 11, 2027): Confirm electrical, internet, and any AV rentals. Order any flooring or rigging.
- 6 weeks out (January 25, 2027): Ship to advance warehouse to lock the lower drayage rate (saves ~30% on most shows).
- 4 weeks out (February 8, 2027): Confirm hotel + flights for booth team. Brief staff on lead capture process.
- 2 weeks out (February 22, 2027): Print collateral, swag, and lead capture cards. Confirm freight delivery confirmation.
- 1 week out (March 1, 2027): Final staff briefing. Test your CRM lead capture integration.
- Show week (March 05-12, 2027): Move-in Mar 5-Mar 7, show March 08-12, 2027. With a tool-free kit, expect ~10 minutes total setup time.
What Most Exhibitors Get Wrong at HIMSS
- Compliance signage is mandatory for any product handling PHI — plan graphic real estate accordingly.
- AI/digital health pavilion is the highest-traffic zone — premium pricing if you can secure it.
- Many demos require live data integrations — order extra electrical and internet bandwidth.
Build Your HIMSS 2027 Booth
Got a budget and a deadline? Use the Booth Builder. Tells you what fits HIMSS, ships in 5 days, and arrives at the Las Vegas advance warehouse before the deadline.
Start Building →
