InfoComm 2027 Booth Setup Guide | AppleDisplays
InfoComm 2027 Booth Setup Guide
InfoComm runs June 12-18, 2027 at the Orange County Convention Center in Orlando, FL. With approximately 38,000 attendees and 950+ exhibitors, it's the largest AV and integrated experience event in North America. This guide covers what you'll spend on a booth, what kits work for the show floor, and the full week-by-week prep timeline.
Quick Facts: InfoComm 2027
| Dates | June 12-18, 2027 |
| Venue | Orange County Convention Center |
| Location | Orlando, FL |
| Expected attendance | ~38,000 |
| Exhibitor count | ~950 |
| Move-in dates | June 09-11, 2027 |
| Drayage (advance warehouse) | $98/cwt (200 lb min) |
| Drayage (showsite) | $142/cwt |
| Standard booth electrical (5 amp) | $158 |
| Internet (basic wired) | $1,180 |
| Industry | AV / Pro Audio / Display Tech |
| Official site | https://infocommshow.org/ |
How Much Does a InfoComm 2027 Booth Cost?
Real exhibitor cost (booth setup only, not including show fees, drayage, or labor). Custom builds quoted by traditional vendors compared to tool-free portable kits from AppleDisplays:
| Booth Size | Custom build (incumbent vendors) | Tool-free kit (AppleDisplays) | Setup time |
|---|---|---|---|
| 10x10 inline | $7,000 - $15,750 | $1,500 - $3,500 | 10 minutes |
| 10x20 inline | $13,125 - $30,625 | $3,500 - $7,500 | 15 minutes |
| 20x20 island | $39,375 - $105,000 | $19,000 - $42,000 | 30 minutes |
Drayage math for InfoComm: A typical 10x10 setup ships ~150 lbs. At Orlando's advance rate of $98/cwt with a 200 lb minimum, you're looking at $196 minimum drayage just to get your booth from the dock to your space. Showsite drayage at $142/cwt adds another ~50%. Tool-free kits ship via FedEx Ground direct to advance warehouse — you pay shipping, not drayage, on most major US convention centers.
Recommended InfoComm Booth Setups
Browse setups that fit InfoComm attendees and venue constraints. Each links into the Booth Builder with your show pre-selected:
Week-by-Week InfoComm 2027 Prep Timeline
- 12 weeks out (March 20, 2027): Lock booth size, sign show contract, kick off design + display order. Get your quote in 5 minutes if you haven't.
- 10 weeks out (April 3, 2027): Finalize graphics design and approve printer proofs. Order any custom signage.
- 8 weeks out (April 17, 2027): Confirm electrical, internet, and any AV rentals. Order any flooring or rigging.
- 6 weeks out (May 1, 2027): Ship to advance warehouse to lock the lower drayage rate (saves ~30% on most shows).
- 4 weeks out (May 15, 2027): Confirm hotel + flights for booth team. Brief staff on lead capture process.
- 2 weeks out (May 29, 2027): Print collateral, swag, and lead capture cards. Confirm freight delivery confirmation.
- 1 week out (June 5, 2027): Final staff briefing. Test your CRM lead capture integration.
- Show week (June 09-18, 2027): Move-in Jun 9-Jun 11, show June 12-18, 2027. With a tool-free kit, expect ~10 minutes total setup time.
What Most Exhibitors Get Wrong at InfoComm
- AV exhibitors run high power loads — order minimum 2x your initial estimate.
- Demo rooms and meeting rooms are scarce — reserve 6+ months out.
- OCCC has a long advance warehouse window — ship 4 weeks out for max savings.
Build Your InfoComm 2027 Booth
Got a budget and a deadline? Use the Booth Builder. Tells you what fits InfoComm, ships in 5 days, and arrives at the Orlando advance warehouse before the deadline.
Start Building →
